TapeAndFloatWhat it catches
Your jobs live in one Google Sheet that you already know how to use. The assistant checks every row and flags what needs a look. Here's what that looks like.
Everything below is made-up sample data for illustration. The companies, people and addresses are not real.
1. Change orders: approved in writing? Billed?
Every extra the GC asks for by text or email becomes a row. If there's no written approval, or no matching line on an invoice, you'll see it.
SAMPLE DATA, NOT A REAL COMPANY
| CO # | Job | GC | Scope | Amount | Written approval | Invoiced | Flag |
|---|---|---|---|---|---|---|---|
| CO-112 | Oak Hollow Lot 14 | Sample Homes LLC | Hang & finish garage, Level 2 | $1,850 | Text only: "go ahead" | No | Not billed Approval by text only |
| CO-113 | Ridgeview Remodel | Example Builders | Skim coat, Level 5 living room | $2,400 | Signed 10/12 | INV-2041 | OK |
| CO-114 | Oak Hollow Lot 9 | Sample Homes LLC | Extra soffit, 2 bulkheads | $640 | None | No | No approval |
2. Invoices: past due or never sent
SAMPLE DATA, NOT A REAL COMPANY
| Invoice | Job | GC | Amount | Sent | Days out | Flag |
|---|---|---|---|---|---|---|
| INV-2033 | Mueller Townhomes B | Demo Construction | $9,200 | Aug 29 | 53 | Past due, 2nd reminder drafted |
| (none) | Ridgeview Remodel | Example Builders | $3,100 final | Not sent | – | Job done 10/14, no invoice |
| INV-2041 | Ridgeview Remodel | Example Builders | $2,400 | Oct 13 | 8 | Current |
3. Texas lien notices and waivers
For each unpaid job, the assistant works out the notice date from when the work was done, and flags lien waivers that are missing on paid draws.
SAMPLE DATA, NOT A REAL COMPANY
| Job | Type | Work month | Unpaid | Notice due | Waiver | Flag |
|---|---|---|---|---|---|---|
| Mueller Townhomes B | Residential | August | $9,200 | Oct 15 | – | Notice date passed, call today |
| Oak Hollow Lot 14 | Residential | September | $6,750 | Nov 15 | – | 25 days left |
| Ridgeview Remodel | Residential | October | Paid draw 1 | – | Missing | Waiver not received |
Dates are reminders based on general Texas rules, not legal advice. Check specific jobs with a construction attorney.
4. Crew schedule: double-bookings
SAMPLE DATA, NOT A REAL COMPANY
| Date | Crew | Job | Task | Flag |
|---|---|---|---|---|
| Thu 10/23 | Crew 2 (Luis) | Oak Hollow Lot 14 | Tape & float | Crew 2 booked twice |
| Thu 10/23 | Crew 2 (Luis) | Mueller Townhomes B | Punch list (moved from 10/21) | |
| Thu 10/23 | Crew 3 (Marco) | Ridgeview Remodel | Texture | OK |
Your daily note
One short message each morning, by text or email. Tap to approve the drafts.
SAMPLE DATA, NOT A REAL COMPANY
TapeAndFloat, Tue Oct 21
4 things to look at:
🔴 CO-112 garage ($1,850) done but not billed. Add to the next invoice?
🔴 Mueller Townhomes B: $9,200, 53 days. Reminder #2 drafted. Approve
🟠 Crew 2 booked at two jobs Thu. Move the punch list to Crew 3?
🟠 Oak Hollow Lot 14 lien notice due Nov 15.
I added 6 rows yesterday. Review them
4 things to look at:
🔴 CO-112 garage ($1,850) done but not billed. Add to the next invoice?
🔴 Mueller Townhomes B: $9,200, 53 days. Reminder #2 drafted. Approve
🟠 Crew 2 booked at two jobs Thu. Move the punch list to Crew 3?
🟠 Oak Hollow Lot 14 lien notice due Nov 15.
I added 6 rows yesterday. Review them
And the bigger picture (coming in the pilot)
SAMPLE DATA, NOT A REAL COMPANY
| GC | Jobs (90 days) | Billed | Avg days to pay | Margin vs bid |
|---|---|---|---|---|
| Example Builders | 6 | $41,300 | 18 | +4% |
| Sample Homes LLC | 11 | $68,900 | 37 | −6% (unbilled extras) |
| Demo Construction | 3 | $22,050 | 51 | Slow payer |