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Free drywall T&M ticket template (English + Spanish)

By James Grokman, CEO, TapeAndFloat · Updated 2026-10-28

A drywall T&M (time-and-materials) ticket, or extra work ticket, is the slip the foreman fills out in the field for work outside the contract scope (what, where, who asked, crew hours, materials) and gets the GC's superintendent to sign. This free bilingual template has column headers in English and Spanish so the office can turn each signed ticket into a change order and bill it.

The column headers are in both languages. The EJEMPLO row is sample data with placeholders like [hours], not a real job or a real ticket.

Why T&M tickets matter for a drywall sub

Unsigned extra work is the easiest money to lose. "Can you close in that closet too?" gets a yes in the field, and weeks later at billing nobody remembers approving it. A ticket signed the same day, with the super's name on it, gives the office something to bill from.
It feeds the change order. The office turns each signed ticket into a change order with the hours, materials and your rate, and keeps the ticket with it as backup.
It ends up on the invoice or pay app. Once the change order is approved, it goes on the next invoice or pay application as its own line. The "CO # / billed on invoice #" column shows at a glance which tickets are still unbilled.
Hours and materials are easier to back up when written that day. A count of people, hours and sheets written on site beats a guess from memory at the end of the month.

The template

Download the bilingual CSV (opens in Excel or Google Sheets; one row per ticket).

Column / Columna	EJEMPLO (sample data)
T&M ticket # / N.º de ticket T&M	EJEMPLO / EXAMPLE: T&M-001
Date / Fecha	[date] / [fecha]
Job / Obra	J-104 Oak Hollow Lot 14 (sample) / Lote 14 (ejemplo)
GC / superintendent / Contratista (GC) / superintendente	[GC] / [super]
Area / location / Área / ubicación	Closet under stairs / Clóset bajo la escalera
Description of extra work / Descripción del trabajo extra	Close in closet under stairs, not on plans: hang, tape, float / Cerrar clóset bajo la escalera, no está en planos: colgar, encintar, flotear
Directed by (who asked for it) / Indicado por (quién lo pidió)	[super name] / [nombre del super]
Crew and hours (people x hours) / Cuadrilla y horas (personas x horas)	[people] x [hours] / [personas] x [horas]
Labor rate (office fills in) / Tarifa de mano de obra (la llena la oficina)	(blank: office fills in) / (en blanco: la llena la oficina)
Materials and quantity / Material y cantidad	[qty] sheets 1/2" regular, [qty] box screws / [cant.] hojas 1/2" regular, [cant.] caja de tornillos
Equipment (lift, scaffold, etc.) / Equipo (elevador, andamio, etc.)	None / Ninguno
Signed by (GC) - name / Firmado por (GC) - nombre	[name] / [nombre]
Signature / date / Firma / fecha	[signature, date] / [firma, fecha]
Photo ref / Ref. de foto	[photo #] before + after / [foto #] antes + después
CO # / billed on invoice # / N.º de orden de cambio / facturado en factura N.º	[CO #] / [invoice #] / [N.º orden] / [N.º factura]
Status (open / signed / on CO / billed) / Estado (abierto / firmado / en orden de cambio / facturado)	Signed, not billed / Firmado, sin facturar

How to use it

Number every ticket. One ticket per extra, per day (T&M-001, T&M-002...). One row per ticket in the log, so nothing gets lost between the truck and the office.
Write it when the extra is requested. Area, what the extra work is and who asked for it. If it's not on the plans or in your scope, say so on the ticket.
Record people, hours, materials and equipment the same day. The crew writes what was used, not what it costs. Leave the labor rate blank; the office fills it in from your agreement with the GC.
Get the super's name and signature before the crew leaves. On paper, or text the ticket and ask for a written OK by reply. Take before-and-after photos and write the photo reference on the ticket.
The office turns it into a change order. Use the change order template, attach the signed ticket and photos, and send it to the GC for approval.
Bill it and close it. When the change order is approved, add it to the next invoice or pay app, write the CO # and invoice # on the row and mark it billed. Review open tickets every week.

Text format the foreman can copy

The foreman can text this to the office from the job (bilingual, short labels):

TICKET T&M #:
Fecha / Date:
Obra / Job:
Dónde / Where:
Trabajo extra / Extra work:
¿Quién lo pidió? / Who asked for it?:
Personas x horas / People x hours:
Material usado / Material used:
Equipo / Equipment:
¿Firmó el super? Nombre / Super signed? Name:
Fotos / Photos: sí/no

Phrases for the crew and the GC super

Crew texts use the informal "tú", like our daily report template. Lines for the GC superintendent use "usted". Switch if that's how you talk with your crew.

Who	English	Español
Office to crew (tú)	Before you start any extra work, fill out a T&M ticket.	Antes de empezar cualquier trabajo extra, llena un ticket de T&M.
Office to crew (tú)	Write down who asked for the extra work.	Anota quién pidió el trabajo extra.
Office to crew (tú)	How many people and how many hours?	¿Cuántas personas y cuántas horas?
Office to crew (tú)	What material did you use?	¿Qué material usaron?
Office to crew (tú)	Get the super to sign the ticket before you leave.	Pídele al super que firme el ticket antes de irte.
Office to crew (tú)	Send me a photo of the signed ticket and the work.	Mándame una foto del ticket firmado y del trabajo.
To the GC super (usted)	This is not in our scope. We can do it as time and materials.	Esto no está en nuestro alcance. Lo podemos hacer por tiempo y materiales.
To the GC super (usted)	Could you sign this ticket for today's extra work?	¿Me puede firmar este ticket por el trabajo extra de hoy?
To the GC super (usted)	Could you confirm by text that you approve this extra work?	¿Me puede confirmar por mensaje que aprueba este trabajo extra?
To the GC super (usted)	We'll send you the change order for this ticket this week.	Le mandamos la orden de cambio de este ticket esta semana.

Frequently asked questions

What is a drywall T&M ticket?

A one-page field record of extra work outside the contract scope: ticket number, date, job, area, what the work was, who asked for it, people and hours, materials, equipment, photos and the GC superintendent's name and signature. Some crews call it an extra work ticket or a work order.

Who should sign a T&M ticket?

Whoever can approve extra work for the GC on that job, usually the superintendent. Ask the GC up front who that is, and get that person's printed name next to the signature so the office knows who approved it.

What's the difference between a T&M ticket and a change order?

The ticket is the field record of the extra work done that day. The change order is the office document that prices the change and gets it approved and added to the contract. One change order can cover several tickets; each ticket should end up on a change order and then on an invoice.

Should the crew write the labor rate on the ticket?

No. The crew records people, hours and materials. The office applies the rate from your agreement with the GC when it writes the change order, so the rate column is left blank for the office.

What if the super won't sign the ticket?

Don't argue on site. Fill out the ticket anyway with who asked for the work, take photos, and text the ticket to the super and the office the same day asking for a written OK. The office should sort it out with the GC before the crew does more extra work.

Do I need TapeAndFloat to use this template?

No. The CSV is free and works in Excel or Google Sheets with no sign-up. TapeAndFloat is a separate AI office assistant that keeps jobs, crews and billing in order in a Google Sheet and flags change orders with no written approval or no invoice line, so extras don't go unbilled.

Want help keeping extras from going unbilled?

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¿Prefiere español? Plantilla de ticket de tiempo y materiales de drywall.