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Free drywall pay application template (English + Spanish)

By James Grokman, CEO, TapeAndFloat · Updated 2026-10-28

A pay application (pay app) is the progress bill a drywall sub sends the GC, usually once a billing period, showing how much of each line in the schedule of values is done, approved change orders, retainage held and the amount due. This free bilingual template is a schedule-of-values (continuation sheet) style spreadsheet with column headers in English and Spanish, so the office can bill progress line by line and check the math before it goes out.

The column headers are in both languages. The EJEMPLO row is sample data, not a real job, and the brackets are where your own numbers go.

This is a simple spreadsheet, not an AIA G702/G703 form, and TapeAndFloat is not affiliated with AIA. If your GC requires their own pay app form (or AIA documents), use theirs. You can still use this sheet to work out the numbers first. See AIA G702/G703 in the glossary for what those forms are.

Why a clear pay app matters for a drywall sub

• You get paid on progress. Billing each line by how much is done (hanging, taping and finishing, texture) lets you bill for work completed so far instead of waiting until the end of the job.
• Approved change orders get their own lines. Adding each approved change order as a new line, with its CO number, makes it easy to see that it was billed and easy for the GC to match it to the signed change order. Extras that never make it onto a pay app become unbilled change orders.
• Retainage is tracked. Writing the retainage percent and the amount held on every pay app shows what's being held back and what to ask for at the end of the job.
• Fewer rejections over math errors. GCs can send a pay app back when the columns don't add up, a line goes over 100%, or the "previous" numbers don't match last period's pay app. A sheet where each total comes from the same simple formula makes those mistakes easier to catch before you submit.

The template

Download the bilingual CSV (opens in Excel or Google Sheets; one row per line of your schedule of values).

How to fill it in

1. Set up the schedule of values once. List one line per part of the contract, for example hanging, tape and finish by level, texture, and any extras in the contract. If the GC gave you their own line breakdown, use theirs. The scheduled values should add up to your contract amount.
2. Add approved change orders as new lines. Put the CO number in its column and the approved amount as the scheduled value. Only add change orders that are approved in writing.
3. Carry last period forward. Each period, "Work completed – previous periods" is last pay app's "Total completed and stored to date" for that line.
4. Enter this period's work. Bill the amount of each line done since the last pay app.
5. Materials stored only if your contract allows it. Leave the column blank if it doesn't.
6. Check the math on every line. Total = previous + this period + stored. % complete = total ÷ scheduled value (never over 100%). Balance to finish = scheduled value − total. Retainage held = total × your contract's retainage %. Amount due = total − retainage held − previous payments. Add a totals row and check it against the contract amount plus approved change orders.
7. Submit it by the GC's cutoff with any backup they ask for (signed change orders, photos), using the email below, and note the date sent in "Notes".

Email to the GC submitting the pay app (English + Spanish)

The Spanish version uses "usted", which most offices use with GCs.

Subject: Pay application [#] – [job] – work through [date]
Asunto: Solicitud de pago [N.º] – [obra] – trabajo al [fecha]

Hi [name],

Attached is our pay application [#] for [job], for work completed
through [date]. The amount due this period is [amount due], after
retainage. Approved change orders [CO numbers] are on their own lines,
and the signed change orders are attached. Could you confirm it was
received? Please let me know if any line needs a correction or if you
need anything else to process it.

Thank you,
[your name], [company], [phone]

---

Hola, [nombre]:

Le adjunto nuestra solicitud de pago [N.º] de [obra], por el trabajo
terminado al [fecha]. El monto a pagar de este periodo es [monto a
pagar], ya descontada la retención. Las órdenes de cambio aprobadas
[números] van en su propia línea y le adjunto las órdenes de cambio
firmadas. ¿Podría confirmarme que la recibió? Por favor, avíseme si
alguna línea necesita corrección o si necesita algo más para procesarla.

Muchas gracias,
[su nombre], [empresa], [teléfono]

Phrases the office can use with the GC

Related

• Pay application (glossary)
• Schedule of values (glossary)
• Retainage (glossary)
• AIA G702/G703 (glossary)
• Unbilled change order (glossary)
• Drywall pay applications (blog)
• Past-due pay app scripts (blog)
• Drywall invoice template
• Change order template and guide
• All free drywall office templates

Frequently asked questions

What's the difference between a pay application and an invoice?

An invoice bills specific items or a fixed amount. A pay application bills progress against the whole schedule of values: for each line it shows what was done before, what was done this period, retainage held, previous payments and the amount due. Many GCs ask subs for pay apps on larger jobs.

Is this an AIA G702/G703 form?

No. It's a simple spreadsheet with similar schedule-of-values columns, and TapeAndFloat is not affiliated with AIA. If your GC requires AIA documents or their own form, use theirs. You can use this sheet to work out the numbers first.

How do I add a change order to a pay app?

Once a change order is approved in writing, add it as a new line with its CO number and the approved amount as the scheduled value. Then bill it by progress like any other line.

How do I show retainage on a pay app?

Write the retainage percent from your contract and the retainage held on each line. Keeping it on every pay app shows the total held back, so you know what to ask for at the end of the job.

Why would a GC send a pay app back?

Common reasons are math that doesn't add up, a line billed over 100%, "previous" numbers that don't match last period, change orders that aren't approved yet, missing backup, or using a different form than the GC asked for. Checking each line before you submit helps.

Do I need TapeAndFloat to use this template?

No. The CSV is free and works in Excel or Google Sheets with no sign-up. TapeAndFloat is a separate AI office assistant that reads the texts and emails you forward, in English or Spanish, and flags unbilled change orders and past-due invoices in a Google Sheet.

Want help keeping up with pay apps?

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¿Prefiere español? Plantilla de solicitud de pago de drywall.