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Free drywall delivery / receiving checklist (English + Spanish)

By James Grokman, CEO, TapeAndFloat · Updated 2026-10-28

A drywall delivery or receiving checklist is the sheet the foreman or office fills in when material lands on the job: what was ordered, what actually arrived, what came damaged, wet or wrong, and where it was stocked. This free bilingual template has column headers in English and Spanish so the crew can check each load against the order the same day and the office can sort it out with the supplier.

The column headers are in both languages. The EJEMPLO row is sample data with placeholders like [qty], not a real job or a real delivery. It pairs with the free drywall material order template: the order says what should arrive, this checklist records what did.

Why check every drywall delivery

Short or wrong board. A missing stack, or regular board where the order says Type X, is easy to fix the day it lands and hard to fix when the crew runs out halfway through a room. Comparing "Qty ordered" with "Qty received", row by row, catches it while the driver is still there or the same day.
Damaged board. Broken corners and cracked sheets get hung anyway if nobody sets them aside. Write down what and how many, take a photo and tell the supplier the same day.
Wet board. Board left out in the rain or delivered wet should be set aside and reported, not stocked with the good board.
Stocking on the wrong floor. Board left in the garage or on the wrong floor costs the crew time carrying it. The "Stocked where / floor" column shows whether it went where the order said.
Unbilled extras. If the GC asked for extra material that wasn't in the original order, it's extra work. Write it on a change order so it gets approved and billed instead of eaten.

The template

Download the bilingual CSV (opens in Excel or Google Sheets; one row per item per delivery).

Column / Columna	EJEMPLO (sample data)
Job / Obra	EJEMPLO / EXAMPLE: J-104 Oak Hollow Lot 14 (sample) / Lote 14 (ejemplo)
Delivery date / Fecha de entrega	[date] / [fecha]
Supplier / Proveedor	[supplier] / [proveedor]
PO # / N.º de orden de compra	[PO #]
Item (board, mud, tape, corner bead, screws, etc.) / Material (tablaroca, compuesto, cinta, esquinero, tornillos, etc.)	Board / Tablaroca
Size / type (1/2" regular, 5/8" Type X, moisture-resistant...) / Medida / tipo (1/2" regular, 5/8" tipo X, resistente a la humedad...)	5/8" Type X, [length] / 5/8" tipo X, [largo]
Qty ordered / Cant. pedida	[qty] / [cant.]
Qty received / Cant. recibida	[qty] / [cant.]
Damaged / wet / wrong (what and how many) / Dañado / mojado / equivocado (qué y cuántos)	[qty] broken corners / [cant.] esquinas rotas
Stocked where / floor / Surtido dónde / piso	2nd floor, bedrooms / 2.º piso, recámaras
Checked by / Revisado por	[name] / [nombre]
Photo taken (Y/N) / Foto tomada (S/N)	Y / S
Notes / Notas	Short and damaged sheets reported to the office and the supplier / Faltante y hojas dañadas reportados a la oficina y al proveedor

How to use it

Bring the order to the delivery. Print or open the material order for that job and PO number so the person receiving has the list in hand.
Count before the driver leaves, if you can. One row per item: write the quantity ordered and the quantity received. If it doesn't match, ask the driver to note it on the delivery ticket.
Check size, type and condition. 1/2" regular, 5/8" Type X, moisture-resistant: compare each stack with the order. Set aside anything damaged, wet or wrong and write what and how many.
Take photos. Photos of short, damaged or wet material make the call to the supplier much easier. Mark "Photo taken".
Write where it was stocked. Floor and rooms, so the crew knows where to find it and the office can see if it went to the wrong place.
Report it the same day. The foreman texts the office with the format below; the office emails the supplier. Anything the GC added goes on a change order.

Text from the foreman to the office (crew format)

Short lines the foreman or crew lead can send by text from the job.

Entrega / Delivery: [obra / job] - PO [PO #]
Llegó / Arrived: [hora / time]
Faltó / Short: [qué y cuántos / what and how many]
Dañado o mojado / Damaged or wet: [qué y cuántos / what and how many]
Equivocado / Wrong: [qué llegó y qué se pidió / what came and what was ordered]
Surtido en / Stocked on: [piso y cuartos / floor and rooms]
Fotos / Photos: [sí o no / yes or no]
Te mando las fotos. / Sending the photos.
Revisó / Checked by: [nombre / name]

Email to the supplier about a short or damaged delivery

Asunto / Subject: Entrega incompleta o dañada / Short or damaged delivery: [job] - PO [PO #]

Buenos días / Good morning,

Recibimos la entrega del [fecha] para esta obra. / We received the [date] delivery for this job.

Obra / Job: [job name and address / nombre y dirección]
N.º de orden de compra / PO #: [PO #]

Faltó / Short: [qty] [material, size and type / material, medida y tipo]
Dañado o mojado / Damaged or wet: [qty] [material, size and type / material, medida y tipo]
Equivocado / Wrong: llegó [lo que llegó], se pidió [lo que se pidió] / [what came] arrived, [what was ordered] was ordered

Le mando fotos. ¿Me puede confirmar cuándo pueden mandar el material que falta o el cambio, por favor?
Photos attached. Could you please confirm when you can send the missing or replacement material?

Gracias / Thank you,
[name / nombre]

Delivery phrases for the crew, the office and the supplier

The crew text uses "tú", the way most crews talk to each other; the supplier email and these phrases use "usted", the polite form most offices use with a supplier or delivery driver.

English	Español
Delivery	Entrega
Packing slip / delivery ticket	Remisión / ticket de entrega
Short delivery	Entrega incompleta
Damaged board (broken corners, cracked)	Tablaroca dañada (esquinas rotas, quebrada)
Wet board	Tablaroca mojada
Wrong board type	Tipo de tablaroca equivocado
Please stock the board on the second floor.	Por favor, surta la tablaroca en el segundo piso.
Please don't leave the board outside.	Por favor, no deje la tablaroca afuera.
Could you note the damage on the delivery ticket?	¿Puede anotar el daño en el ticket de entrega?
When can you send the missing material?	¿Cuándo puede mandar el material que falta?

Frequently asked questions

What is a drywall delivery receiving checklist?

A sheet filled in when material arrives on the job: job, delivery date, supplier, PO number, each item with size and type, quantity ordered and received, anything damaged, wet or wrong, where it was stocked, who checked it and whether photos were taken.

Who should check the delivery?

Whoever is on the job when it lands, usually the foreman or crew lead. Put their name in "Checked by" so the office knows who to ask.

What do I do if the delivery is short?

Write the quantity received next to the quantity ordered, ask the driver to note it on the delivery ticket if you can, and send the office a text the same day. The office then emails the supplier with the PO number and what is missing.

What about wet or damaged board?

Set it aside, don't stock it with the good board, write what and how many, and take photos. Report it to the office and the supplier the same day so it can be replaced.

How does this work with the material order template?

The material order template lists what you ordered, by item and area. This checklist records what actually arrived against that order. Use the same PO number on both so they match up.

Do I need TapeAndFloat to use this template?

No. The CSV is free and works in Excel or Google Sheets with no sign-up. TapeAndFloat is a separate AI office assistant that keeps jobs, crews and money straight in a Google Sheet and flags change orders with no written approval or no matching invoice line, so extras don't go unbilled.

Want help keeping extras from going unbilled?

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¿Prefiere español? Lista de recepción de materiales de drywall.